Secure file sharing software | Box

Secure file sharing

Streamline collaboration and protect your files

Easily share files and folders with anyone

With your content in one place, secure file sharing is as easy as creating a link or sharing directly from Box. Share any size file, from zipped folders to large raw images to videos, with anyone inside or outside your enterprise. Eliminate large email attachments and the security issues they create. And with Box, you can preview 120+ file types, including Word, Excel, PDF, Zip, and PSD — without downloading a single file.

Anytime, anywhere access

A file sharing platform in the cloud creates flexibility in the way you share and view both small and large files. Box allows you to send all types of files from your desktop, laptop, or mobile device — iOS and Android. The recipient of your file can preview, edit, comment, send, or download on any device, too — with or without a Box account.

Get everyone on the same page

A shared workspace in the cloud makes file sharing seamless, so you and those you work with both inside and outside your organization can quickly collaborate on your most important work. Centralized cloud storage also helps you avoid version control issues, so you always have the latest version on hand and can prevent edits to the wrong online file. With Box as a cloud backup, any time anyone makes a change to a shared file, those updates will automatically sync for everyone.

Secure, compliant file sharing software

Leveraging a cloud-based solution like Box prevents data leakage and enables tighter control over online file sharing. With seven different permission levels and the ability to manage folder and file permissions, you can ensure your files are always in the right hands. Create expiration dates on shared files, enable optional password protection, and set link controls including “people with the link,” “people in your company,” or “invited people only.” Box is also compliant with regulations like HIPAA, FedRAMP, and FINRA, so your content will stay compliant no matter the context.

The benefits of Intelligent Content Management

Box offers far more than just file sharing services. You get a single place to share, manage, and govern all your content, helping streamline and speed up processes. Box connects with all the apps you already use, so while your content is protected in the cloud, your users can still work in their preferred tools. And Box makes real-time collaboration easy with both internal users and external partners. It’s called Intelligent Content Management — and it’s a simple, secure way to bring all your people, information, and applications together.

Frequently asked questions (FAQs)

What is file sharing?

File sharing is the act of sharing a file with another party, traditionally performed via file transfer protocol (FTP), flash drive, or email attachment. Today, file sharing is possible via the cloud. With Box cloud sharing services, you can share a link to a file that lives in the cloud, without having to send the actual file itself. And any documents uploaded to Box are encrypted to ensure your content is protected.

What are file sharing services?

File sharing services are platforms that allow you to store, send, and access files digitally, replacing outdated methods like email attachments and physical drives.

Modern business file sharing solutions like Box make it easy to share files of any size with colleagues and partners through secure links. Box also enables previews of different file types, document version control, and collaboration features, all while keeping your content secure.

How do I share files?

With Box, sharing files is effortless. You can use Box’s secure file sharing software to quickly copy and share links to content stored on Box with those inside and outside your organization. You can create secure links from any device and share them directly or through email or messaging.

How do I share folders?

Using Box, it’s easy to share entire folders with people inside and outside your organization. With a secure file sharing platform, you can create a shared link from any device, then share it directly or through email or messaging.

Is file sharing illegal?

No. It is completely legal to share files via email or secure file sharing programs. However, it is not legal to share copyrighted material without the explicit permission of the copyright owner.

Who can I share files and folders with?

With Box, you can share files and folders with internal colleagues as well as external partners, vendors, and suppliers. To ensure the security of your content, Box enables granular file and folder permissions so you can use the proper shared link settings depending on the person or team you're sharing the content with.

How does secure file sharing work?

Secure file sharing works by protecting data while giving you flexibility in how you share it. Instead of sending files directly, you send a cloud-based link that grants access with specific permissions.

Box gives you encryption and access controls through password protection, expiration dates, and permission levels ranging from “view only” to “editor.” With these capabilities, your files are only accessible to the right people, whether they are inside or outside your organization.

What are the benefits of using secure file sharing services?

There are many benefits of using secure file sharing services over traditional methods. With Box, you get:

And with our Intelligent Content Management platform, you go beyond secure file sharing solutions that just store documents. You can also connect files with the apps you already use to streamline workflows.

What features should I look for in secure file sharing software?

When evaluating secure file sharing software, look for features and capabilities that make collaboration seamless, protect your content, and give you control over access. Box offers:

What is the most secure file sharing software?

The most secure file sharing software is one that combines strong encryption, strict compliance standards, and advanced access controls. Box is trusted by some of the world’s leading organizations because it provides enterprise-grade security, including seven permission levels, link restrictions, and regulatory compliance.